BYLAWS                                                                      BACK to LSC HOMEPAGE       

REVISED APRIL 2000

CONSTITUTION OF THE LANCASTER SKI CLUB

Article 1

 NAME
This organization shall be known as the Lancaster Ski Club, Inc.

Article 2

 OBJECT
The object of this organization shall be to promote the sport of skiing, snowboarding, and related activities and to encourage mutual assistance of its members.

Article 3

Section 1


Section 2

 

Section 3


Section 4


Section 5


Section 6

Section 7

 MEMBERSHIP

Membership in the Lancaster Ski Club shall be open to any interested person who is sponsored by a member.   The Board still reserves the right to turn down an application.

All applications for membership must be submitted to the Membership Chairperson, completed and signed by a member in good standing of this organization, and accompanied by the initiation fee and appropriate dues as provided for in the By-Laws.

Recommendation for acceptance or rejection of any application for membership shall be made by the Membership Chairperson to the Board of Directors. Final action for acceptance or rejection of any such applications shall be made by the Board of Directors.

All notifications of rejection of applicants for membership will be accompanied with the return of the initiation fee and dues paid.

All applicants for membership will be told the purpose of this organization and what is expected of all members by the Membership Chairperson.

The types of membership, club dues and fees shall be specified in the By-Laws.

Membership may be revoked by the Board of Directors for delinquency of dues or for behavior not consistent with good sportsmanship or otherwise detrimental to the reputation of the Club.
Article 4 GOVERNMENT
The government of this organization shall be conducted by a Board of Directors.
Article 5

Section 1


Section 2


Section 3


Section 4

Section 5

Section 6

 BOARD OF DIRECTORS

The officers of the Lancaster Ski Club shall consist of: (1) President, (2) Vice President, (3) Treasurer, and (4) Recording Secretary.

The Board of Directors of this club shall consist of the officers and the following directors:  (1) Membership Chairperson, (2) Flyer Chairperson, (3) Past President, (4) Trip Chairperson and (5) Social Chairperson.

It is the responsibility of the Board of Directors to convey a clear definition and responsibilities of the duties of the board members and trip leaders.

If a board member resigns or cannot fulfill the duties of the position, the President will appoint a new board member for the remainder of the term.

The order of succession for the Presidency is Vice President, Recording Secretary and Treasurer.

There shall be regular monthly Board of Director meetings. The time and place will be determined by the Board of Directors and publicized in the monthly newsletter.  Board of Director meeting minutes are available to the general membership by contacting the Club Recording Secretary.
Article 6 COMMITTEES
Committee Chairpersons shall be appointed by the President. The appointed Chairperson may select other members to serve with them on the committees.
Article 7

Section 1

Section 2

 MEETINGS

There shall be regular membership meetings as specified by the By-Laws.

The President may call a special meeting of the general membership at any time he/she deems it necessary for the good of the organization.
Article 8 FINANCES
This organization shall be a non-profit organization.
Article 9

Section 1


Section 2

 AMENDMENTS

The Constitution may be amended, altered, or modified upon recommendation by a two-thirds favorable vote of the Board of Directors.  Each board member will receive a copy of the proposed change(2) at least 30 days prior to the vote.

The proposed change(s) must be approved by a two-thirds favorable vote of the members of the Lancaster Ski Club responding by a valid, signed ballot.  Such change(s) will be published in the club newsletter at least 30 days prior to the vote.

 

BY-LAWS OF THE LANCASTER SKI CLUB
Article 1 MEMBERSHIP

 
Section 1 Any person of good moral character shall be eligible for membership regardless of sex, race, color, religion or national origin.
Section 2 The membership year shall run from May 1 until April 30.
Section 3 The membership shall be made up of the following classes

A.

 Adult membership: All adult members must be a minimum of 21 years of age.  The adult member is entitled to participate in all ski club activities, voting, serving on committees and holding office.

B.

 Junior membership: A junior member is an individual between 18 and 21 years of age.  A junior member may not participate in ski activities where alcoholic beverages are served.  A junior member cannot hold a board position, but may serve on committees and vote in elections.  A junior member will become an adult member upon reaching age 21.

C.

 Family membership: A family membership is a husband and wife or single parent (one of whom must be at least 21 years of age) and all dependents under 18 years of age.  Under a family membership dependents less than 18 years of age may participate in trips only if accompanied by a parent or guardian.  Dependents under 18 years of age may not participate in club activities where alcoholic beverages are served by the club.  Any adult members covered by a family membership may vote, serve on a committee, but only one may serve on the board at a time.

D.

 Life membership: The board may give a life membership to a member who has rendered extraordinary services or contributions to the Lancaster Ski Club.  The board may give a maximum of two life memberships per year. 

E.

 Charter membership: A charter member is a member who obtained membership at the organizational meeting in 1947.  All charter members are life members.
Section 4 A prospective member shall apply for membership by completing the application and submitting membership dues to the Membership chairperson. The Membership chairperson submits membership applications to the board for acceptance.   Any rejection by the board will be reviewed with the applicant and all funds will be returned.
Section 5 Membership Dues:  Dues will be $20.00 for adult and junior memberships. Dues for family memberships will be $30.00 per year.  Life Members and Charter Members are exempt from paying dues.
Section 6 Applicants joining after March 1 will have their membership extended to the end of the following membership year.
Section 7 The Board of Directors has the right to revoke a membership for delinquency of dues or for behavior not consistent with good sportsmanship or otherwise detrimental to the reputation of the club.
Article 2 MEMBERSHIP MEETING

 
Section 1 There shall be regular monthly membership meetings held during the months of September through March.  The time and place will be determined by the Board of Directors.
Section 2 As needed, additional meetings may be called or requested by the Board of Directors.
Section 3 The Board shall notify members by mail of the time and place of the membership meetings.
Section 4 The President shall decide and notify local media in the event of a cancellation of the membership meeting.
Article 3 ELECTION PROCEDURES

 
Section 1 The President shall select a nominating committee by the December Board meeting.  The nominating committee should consist of four people.  No more than two committee members can be current board members.  Members of the nominating committee cannot run for office. 
Section 2 The nominating committee chairperson shall open the floor for nominations at the January membership meeting.
Section 3 Ballots shall be sent by mail to all members.  Members can return their votes by mail or attend the election at the March membership meeting.
Section 4 At the March membership meeting, the nominating committee will collect, validate and tally the votes for the election. The nominating committee chairperson will announce the election winners.
Section 5 In the case of a tie, a secret ballot will be taken with all of the outgoing board members and conducted by the nominating committee chairperson
Section 6 The term of office for each officer and member of the Board of Directors shall be from May 1 through April 30.
Article 4    GOVERNMENT

 
Section 1 The Lancaster Ski Club shall adopt as its parliamentary authority, the most recent edition of  “Roberts Rules of Order”.
Article 5 STANDING POSITIONS, STANDING COMMITTEES & AD-HOC COMMITTEES

 
Section 1 Standing committees shall consist of the following; (1) Nominating Committee.(2) Trip Committee, whose duties are to advise the Board of Directors on destinations and dates of ski trips. (3) Program Chairperson, whose duties are to arrange the programs for the Membership meetings.(4) Race Chairperson, whose duties are to arrange the dates, etc. for the racing programs.(5) Web Master, whose duties are to create and maintain the club website.
Section 2 As necessary, the President may appoint an ad-hoc committee.
Article 6 FINANCES

 
Section 1 Fiscal year will run from May 1 through April 30.
Section 2 It is the responsibility of the Treasurer to maintain the financial records in an orderly and fiscally sound manner.  The records are to be audited at the close of the fiscal year
Section 3 The monies of the ski club shall be deposited in the corporate name of Lancaster Ski Club, Inc., in such bank or trust company as the Board of Directors shall designate, and shall be drawn out only by check signed by the Treasurer or the President.
Section 4 The Treasurer will develop the budget and bring the proposed budget to the May Board Meeting for discussion and approval.
Section 5 It is the responsibility of the Treasurer to arrange and prepare for the filing of the Income Tax return with a Certified Public Accountant.
Section 6 The Treasurer will prepare an end of year financial statement for review by the Board of Directors.  A more formal audit may be authorized at the discretion of the President
Article 7 INDEMNIFICATION

 
Section 1 Subject to the limitations hereinafter set forth, Lancaster Ski Club shall indemnify each officer, director, employee or agent of the club, to the full extent permitted by law, against all judgements, fines, liabilities and reasonable expenses, which judgement, fines and liabilities and expenses were incurred or expended in connection with any claim, suit, action or proceeding, whether civil, criminal, administrative or investigative, and whether or not the indemnification liability arises or arose from any action by or in the right of Lancaster Ski Club, in which he/she was involved because of anything he may have done or omitted to do as a director, officer, employee or agent of the Lancaster Ski Club.  But, such indemnification can be made only if a determination is made hereinafter provided that such indemnification should be made.  Such indemnification shall not impair any other right any such person may have.
Section 2 Said indemnification can be made only if a determination has been made, with the advice of Counsel for the club, by members of the Board of Directors not involved in the claim or proceeding or by a disinterested person or persons named by said members of the Board of Directors not involved in the claim or proceeding, or by independent legal counsel in a written opinion: (1) that the director, officer, employee or agent acted or failed to act in good faith and in a manner reasonably believed to be in, or not opposed to, the best interests of Lancaster Ski Club, and with respect to any criminal action or proceeding, had no reasonable cause to believe conduct was unlawful and (2) that the amount of the proposed indemnification is reasonable and (3) that the proposed indemnification is just and proper and can be legally made by the club under then existing law and (4) that the indemnification shall be made by Lancaster Ski Club in an amount stated in the determination; provided that the indemnification provided for herein shall not be available if the act or failure to act giving rise to the claim for indemnification has been determined by a court to have constituted willful misconduct or recklessness.
Section 3 Expenses incurred by an officer, director, employee or agent in defending a civil or criminal action, suit or proceeding shall be paid by Lancaster Ski Club in advance of the final deposition of such action, suit or proceeding upon receipt of an undertaking by or on behalf of such person to repay such amount if it shall ultimately be determined that the person is not entitled to be indemnified by Lancaster Ski Club.
Section 4 The validity of any portion of this Article shall not affect the validity of the remainder hereof.
Section 5 This Article shall not apply to any actions filed or any breach of performance of duty or any failure of performance of duty prior to May 1, 1995
Section 6 All rights to indemnification under this Article shall be deemed a contract between Lancaster Ski Club and the persons to be indemnified under this Article pursuant to which Lancaster Ski Club and each such person intended to be legally bound.   Any repeal, amendment or modification of this Article shall be prospective only and shall not affect the rigor obligations then existing
Section 7 Limitation of Liability.

To the fullest extent permitted by Pennsylvania law, a Director of The Lancaster Ski Club shall not be personally liable to The Lancaster Ski Club or others for monetary damages for any action taken or any failure to take any action, if the Director acted in good faith and in a manner he reasonably believed to be in the best interests of The Lancaster Ski Club, and with such care, including reasonable inquiry, skill and diligence, as a person of ordinary prudence would use under similar circumstances.  The provisions of this Section 7 shall not apply with respect to the responsibility or liability of a Director under any criminal statute or the liability of a Director for the payment of taxes pursuant to local, state or federal law.
Section 8 Effect of Amendment.

Any repeal or modification of this Article 8 by the Directors of The Lancaster Ski Club shall be prospective only, and shall not adversely affect any limitation on the personal liability of a Director of The Lancaster Ski Club with respect to any action or failure to take any action occurring prior to the time of such repeal or modification.
Article 8 BY-LAW AMENDMENTS

 
Section 1 These By-Laws may be amended, altered or modified upon recommendation by a two-thirds vote of the Board of Directors.  Each Board Member will receive a copy of the proposed change(s) at least 30 days prior to the vote.
Section 2 The proposed change(s) must be approved by a majority vote of the members of the Lancaster Ski Club responding by a valid, signed ballot.  Such change(s) will be published in the club newsletter at least 30 days prior to the vote.